RFQ 017-2018/19

REF: RFQ 017-2018/19

AWARD NOTICE

RESPONSIVE BIDDERS:

REQUEST FOR QUOTATION

REF: RFQ 017-2018/19

Quotations are hereby requested for the Security Services for the Qamata Mechanisation Centre.

 (According to the following terms of reference/specification):

• Twelve (12) months Security Services Contract
• Provide three Grade D security guards onsite per day, with one guard available for a day shift and two guards available on a night shift, every day of the week (24/7) for the duration of the contract period
• Patrolling of the grounds and building at regular intervals to ensure safety of assets and limit trespassing on the grounds
• Ensuring adequate access control to the grounds to limit trespassing by unauthorized persons, and entry by animals
• Ensuring that the lights are switched off during the day and that the necessary lights are left on at night
• Dealing with periods of unrest and riots in an applicable manner, exercise of crowd management, to ensure least negative impact on center assets and personnel
• Reporting of all security – related incidents to the identified contact person within 12 hours, and providing assistance in reporting of crimes, police statements and related action
• To provide monthly reporting I the agreed upon format

The scope of services shall include without limitation the following:

1. DAY SHIFT STAFF: One (1) x Grade D
2. NIGHT SHIFT STAFF: Two (2) x Grade D
3. Availability of guard / security personnel onsite over weekends and public holidays.

The Centre is unable to provide accommodation for onsite personnel over the contract period, and use of local staff is encouraged.

 Requirements:

• Service Providers must submit the proof of valid registration with PSIRA in order for their quotations to be considered;
• Proof of valid firearms licences must be submitted in order for the quotations to be considered (for back-up purposes);
• Proof of ability to provide three Grade D Security Guards and the Security Guards Certificates must be submitted with the quotation;
• Security Guards equipment(e.g. Cell phone) and uniform will be provided by the appointed service provider; and
• A Service Level Agreement will be developed and signed with the appointed service provider
• Service Providers must comply with all Department of Labour legislations, e.g., Basic Conditions of Employment Act, Employment Equity Act, Labour Relations Act, etc.

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 The closing date and time for the submission of quotations is Thursday, 02 May 2019 at 12h00.

Proposals/quotations must be emailed to kwanele@chda.org.za

Suppliers must take particular note of the following:

• COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE;

• Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report
• Service providers should also complete & submit the MBD 4 form to declare the interest of the Directors of the Company
• Submit the valid B-BBEE certificate
• Submit a valid original Tax Clearance Certificate
• If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.

Evaluation criteria (Only applicable to quotations equal to/ above R 30 000.00)

• This is an 80/20 preference points system quotation
• Price is allocated up to 80 points
• B-BBEE is allocated up to 20 points

Enquiries should be directed to:

Mr K. Hlazo & Mr M. Mayekiso

Chris Hani Development Agency

15 Warner Street

Queenstown

Tel no. 045 807 4000

Emails: kwanele@chda.org.za or mninawe@chda.org.za