RFQ 019- 2019/20

AWARD

RFQ019-2019/20

BIDDERS:

Bid Title:	PROVISIONING OF SECURITY GUARDING SERVICES AT CHDA CONSTRUCTION SITE
Bid Ref. Number:	RFQ REF: 019/2019-20

LOWEST BID PRICE:	R 55 789.00
Bidders:		MBALA SECURITY	BANDILIZWE SECURITY	AMILA SECURITY
Bid Price (Rands):		55 789.00	67 500.00	182 574.00
		(incl. VAT)	(incl. VAT)	(incl. VAT)
RESPONSIVENESS:		YES	YES	YES

Preferential Points Allocation:
Price Points allocation	80.00	80.00	63.21	-101.81
B-BBEE Points allocation	20.00	20.00	20.00	20.00
Total Preferential Points	100.00	100.00	83.21	-81.81

BB-BEE LEVEL STATUS		LEVEL 1 BBBEE	LEVEL 1 BBBEE	LEVEL 1 BBBEE

The total preferential points are 100.00 and are earned by MBALA SECURITY which was awarded the order.

REQUEST FOR QUOTATION

RFQ019-2019/20

Quotations are hereby requested for the Provisioning of Security Guarding Services at CHDA construction sites on a Month-to-Month basis according to the following terms of reference/specification:

Security Guarding Services are required for the Chris Hani Development Agency’s three construction sites which are situated at Ezibeleni Industrial Park, at Ilinge and at Lesseyton as per the following specifications:

Services are required from security services business entities which are registered and compliant with the Private Security Industry Regulatory Authority (PSIRA) regulations
Security guarding services are required on a Month-to-Month basis from 15^th February 2020
CHDA will notify the service provider by the 10^th of the month when their services will still be required for the following full month
Two Grade C Security Officers are required to work during the nights in each of the three construction sites
One Grade C Security Officer is required to work during the day shift in each of the three construction sites
CHDA will communicate when any other additional Security Officers are required
The appointed Security Services business entity will be responsible for safe guarding all the assets and personnel against any damages, theft and any other potential harm by intruders or any other person or by any group of people
The deployed security officers will guard against and prevent any unauthorised trespassing into the construction sites
The deployed security officers will therefore be responsible for access control into and out of the premises
The appointed Security Services business entity will be responsible for ensuring that the Security Officers are on duty during all the contract shifts
The appointed Security Services business entity will ensure that only qualified and competent Security Officers will be deployed for security guarding services
The appointed Security Services business entity will provide armed response back up security services, identifiable security officers’ uniform and communication gadgets during the whole contract period
The appointed Security Services business entity and the deployed security officers will be responsible for reporting any crime or potential crime activities or incidents to the South African Police Services (SAPS) as well as to the CHDA relevant officials
Incidents reports must be submitted within 24 hours of each criminal incident and monthly security services reports will be submitted with invoices monthly for approval by the relevant CHDA official
The appointed Security Services business entity may also be requested to render any other AD HOC security related services as and when they may be required.

REQUIREMENTS FOR BIDDING:

Quotations must clearly indicate the daily, the monthly pricing rates for both the day shift and the night shift of the Security Officers’ services and the total monthly services pricing rates;
If the Public Holiday shift pricing rates would be different from the normal day shift rates, such rates must be clearly indicated on the quotation Notes;
Proof of the business entity’s registration with PSIRA must be submitted;
Proof of the Grade C Security Officers’ registration documents with PSIRA must be submitted;
Proof of at least one company’s vehicle registration must be submitted;
Proof of at least three company’s fire arms registration must be submitted;
The copy of the company’s CIPC / CK registration document must be submitted; and
The business profile with a minimum of three contactable references for similar contracts must be submitted.
All the above listed required documents must be submitted in order for any quotation to be considered.

___________________________________________________________________________________________________________________

The closing date and time for the submission of quotations is Friday, 7^th February 2020 @12h00

Quotations must be emailed to singeni@chda.org.za

Suppliers must take particular note of the following:

STANDARD COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE;

Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report
Service providers must complete & submit the MBD 4 form to declare the interest of the Directors of the Company
Submit the valid copy of the B-BBEE certificate or a Sworn Affidavit for B-BBEE Level of status of contribution
Submit a valid copy of a Tax Clearance Certificate / of a SARS Tax Pin document
If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.

Evaluation criteria (Only applicable to quotations equal to/ above R 30 000.00)