RFQ 021- 2019/20

AWARD

RFQ021/2019-20

Bid Title:	PROVISIONING OF SECURITY GUARDING SERVICES AT THE COOPERATIVE DEVELOPMENT CENTRE PACKAGING SITE
Bid Ref. Number:	RFQ REF: 021/2019-20

LOWEST BID PRICE:	R 176 800.00
Bidders:		REGUARD SOLUTIONS	BANDILIZWE SECURITY	MABHELE FORCE SECURITY	PVZ SECURITY
Bid Price (Rands):		176 800.00	259 200.00	185 600.00	253 920.00
		(incl. VAT)	(incl. VAT)	(incl. VAT)	(incl. VAT)
RESPONSIVENESS:		YES	YES	NO, CSD, TAX, BEE AND MBD4 FORM NOT SUBMITTED	YES

Preferential Points Allocation:
Price Points allocation	80.00	80.00	42.71	0.00	45.10
B-BBEE Points allocation	20.00	20.00	20.00	0.00	20.00
Total Preferential Points	100.00	100.00	62.71	0.00	65.10

BB-BEE LEVEL STATUS		LEVEL 1 BBBEE	LEVEL 1 BBBEE	LEVEL 1 BBBEE	LEVEL 1 BBBEE

The total preferential points are 100.00 and are earned by REGUARD SOLUTIONS which was therefore awarded the order.

REQUEST FOR QUOTATION

RFQ021/2019-20

Quotations are hereby requested for the Provisioning of Security Guarding Services at the Cooperative Development Centre Packaging Site according to the following terms of reference/specification:

Security Guarding Services are required for the Cooperative Development Centre Packaging Site which is situated at Ezibeleni Industrial Park as per the following specifications:

Services are required from security services business entities which are registered and compliant with the Private Security Industry Regulatory Authority (PSIRA) regulations
Security guarding services are required for a four months contract period
Four Grade C Security Officers are required to work during the night shifts
Four Grade C Security Officer are required to work during the day shifts
It will be communicate when any other additional Security Officers may be required during the contract period
The appointed Security services provider will be responsible for safe guarding all the assets and personnel against any damages, theft and any other potential harm by intruders or any other person or by any group of people
The deployed security officers will guard against and prevent any unauthorised trespassing into the site
The deployed security officers will therefore be responsible for access control into and out of the premises
The appointed Security services provider will be responsible for ensuring that the Security Officers are on duty during all the contract shifts
The appointed Security services provider will ensure that only qualified and competent Security Officers will be deployed for security guarding services
The appointed Security services provider will be responsible for providing back-up Armed response security services, identifiable security officers’ uniform and communication gadgets during the whole contract period
The appointed Security services provider and the deployed security officers will be responsible for reporting any crime or potential crime activities or incidents to the South African Police Services (SAPS) as well as to the CHDA relevant officials
Incidents reports must be submitted within 24 hours of each criminal incident and monthly security services reports will be submitted with invoices monthly for approval by the relevant CHDA official
The appointed Security services provider may also be requested to render any other AD HOC security related services as and when they may be required.

REQUIREMENTS FOR BIDDING:

Quotations must clearly indicate the Shift pricing rates, the monthly services rates and the total of the four months’ contract pricing rates for both the day shifts and the night shifts of the Security Officers’ services;
If the Public Holiday shift pricing rates would be different from the normal day shift rates, such rates must be clearly indicated on the quotation;
The copy of the company’s CIPC / CK registration document must be submitted;
Proof of the business entity’s registration with PSIRA must be submitted;
Proof of a minimum of eight Grade C Security Officers’ registration documents with PSIRA must be submitted;
Proof of at least one company’s vehicle registration document must be submitted;
Proof of at least four company’s fire arms registration documents must be submitted; and
The copy of a business profile with a minimum of three contactable references for similar contracts of four months or more must be submitted.
All the above listed required documents must be submitted in order for any quotation to be considered.

___________________________________________________________________________________________________________________

The closing date and time for the submission of quotations is Friday, 14^th February 2020 @12h00

Quotations must be emailed to kwanele@chda.org.za

Suppliers must take particular note of the following:

STANDARD COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE;

Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report
Service providers must complete & submit the MBD 4 form to declare the interest of the Directors of the Company
Submit the valid copy of the B-BBEE certificate or a Sworn Affidavit for B-BBEE Level of status of contribution
Submit a valid copy of a Tax Clearance Certificate / of a SARS Tax Pin document
If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.

Evaluation criteria (Only applicable to quotations equal to/ above R 30 000.00)