BID/011/20-21 - AWARD NOTICE

AWARD NOTICE

BIDDERS:

    THE AWARD WAS MADE TO; 

                                               BID NOTICE

 APPOINTMENT OF THE SERVICES OF AN EXPERIENCED MINING AND CORPORATE LAW SERVICE PROVIDER TO CONDUCT A COAL MINING STUDY AND RIGHTS APPLICATION FOR A PERIOD OF 12 MONTHS. 

BID REF. NO: BID/011/20-21

CHDA, registered as the Chris Hani Development Agency, is a state – owned company (SOC) and is wholly owned by the Chris Hani District Municipality.  The CHDA would like to invite bids for “the appointment of the services of an experienced mining and corporate law service provider to conduct a coal mining study and rights application for a period of 12 months”.  The service provider will report to the nominated committees to be determined by CHDA from time to time and when requested.

                                                ______________________________________________

Issue of BID Documents:  Documents will be available as from Friday, 16 April 2021 and can be collected between 09:00am – 16:00pm from CHDA offices, Receptionist – Ms. Nombulelo Nyokana (Email: nombulelo@chda.org.za), or Ms. Ziyanda Msindwana (E-mail: ziyanda@chda.org.za), 15 Warner Street Southbourne in Queenstown at a non- refundable cost of R 300.00 per document upon submission of a proof of deposit to the following bank account:

BANK                           :           FNB

ACCOUNT HOLDER     :           Chris Hani Development Agency

ACCOUNT TYPE          :           Public Sector Account

ACCOUNT NUMBER     :           62363654156

BRANCH                       :           Queenstown

BRANCH CODE            :           210920

REFERENCE                :           BID Ref. and Bidder’s Name

PLEASE NOTE              :           The copy of the proof of BID document payment must also be attached to the submitted BID document.

 There will be Compulsory Sites Visits where only small groups of potential bidders who have face masks on them may be allowed into the Sites proportion to adhere to Covid-19 regulations.  Delegates will meet CHDA officials outside the gate at the site as per the following details:

• Venue: Chris Hani Development Agency
• Date: 23 April 2021
• Time: 11h00

Prospective bidders who arrive more than 15 minutes late will not be allowed to complete the Site Visit attendance register for participation.

 Enquiries:

All procurement enquiries are to be addressed in writing to Mr.K Hlazo (Email: kwanele@chda.org.za).

All bids concept enquires are to be addressed in writing to Mr. A. Ndamane and Mrs. N. Nyukwana (Email: athenkosi@chda.org.za) or (nomveliso@chda.org.za).

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Tenderers shall take note of the following conditions:

• A Functionality pre-qualification will be assessed on the responsive bids.  Only bids which earn a minimum of 80% functionality pre-qualification score will qualify for the 80/20 Preferential Points System evaluation.

• The following forms are required to be completed and submitted together with the bid:
• Invitation to tender (MBD1)
• Tax Clearance Certificate or reference PIN (MBD2)
• Declaration of Interest form (MBD4)
• Bidders who wish to claim for preferential points in terms of the Preferential Procurement Regulations, 2017, must also submit a completed form MBD 6.1 as well as an original or certified copy of the proof of B-BBEE status level of contribution (Certificate or Affidavit).
• Declaration of Bidder’s Past Supply Chain Management Practices (MBD8)
• Certificate of Independent Bid Determination (MBD9).
• It should be noted that, in respect of this bid, the 80/20 points system will be applied, 80 being for price and 20 for the B-BBEE status level.
• All bidders must be registered with the Central Supplier Database (CSD).
• Bids must be submitted with a current BBBEE certificate, issued by a certified verification agency or a Sworn Affidavit as failure to do so will result in nil points being scored for BBBEE contribution level.
• All Bids must be submitted with a letter of good standing or latest statement of account for rates/ taxes and services issued by the relevant municipality.
• All forms in the Bids documents must be completed in full, as failure to do so may render the submission invalid, or result in disqualification.
• All Bids and offered prices are to hold good for a period of 90 days.
• All service providers to note that a pre-qualification (functionality assessment) process will be undertaken, prior to preferential points’ system evaluation as part of the selection criteria. All service providers to meet a minimum threshold score of functionality points in order to qualify for the preferential points’ system evaluation. 
• Tenderers are urged to sign a tender submission register by the reception area first before depositing the documents in the bid box.
• Service providers to note that Bids documents which are late, incomplete, unsigned or submitted by fax or electronically, will not be accepted.

 Completed Bids documents must be delivered in a sealed envelope, marked with the BID reference number and description, to the Tender Box in CHDA situated at 15 Warner Street, Southbourne, Queenstown, 5320, not later than Friday, 07 May 2021, 12:00.