CHDA/01/22-23

AWARDED

BIDDERS

BID NOTICE

                                          PANEL OF TRAVELLING SERVICES PROVIDERS

                                                                     BID REF: CHDA/01/23-24

CHDA, registered as the Chris Hani Development Agency SOC LTD is wholly owned by the Chris Hani District Municipality.  CHDA requires services of suitable service providers in order to pursue the implementation of its regional economic development mandate.

CHDA seeks to appoint a maximum of three (3) suitably accredited and experienced service providers to provide travel management and related services for a period of twelve months. The service providers will also provide after – hours travel and related services support, as and when required. Services will include both domestic and international travel management services such as air travel arrangements, accommodation, car hire, support for arrangement of visas, arrangements of foreign currency, etc. Standardized services rates will be negotiated with the selected Panel members.

The detailed terms of reference and selection criteria are indicated in the bid document and on the CHDA website. No Briefing Session will be held.

Bid documents will be available as from Friday, 9^th of June 2023 and can be collected between 08:00am – 16:00pm from CHDA offices, Receptionist – Ms. N. Nyokana (Email: nombulelo@chda.org.za), at number 15 Warner Street in Komani at a non- refundable cost of R 300.00 per document upon submission of a proof of deposit to the following bank account:

BANK                           :           FNB

ACCOUNT HOLDER     :           Chris Hani Development Agency SOC LTD

ACCOUNT TYPE          :           Public Sector Account

ACCOUNT NUMBER     :           62363654156

BRANCH                       :           Queenstown

BRANCH CODE            :           210920

REFERENCE                :           Bid Ref. and Bidder’s Name

PLEASE NOTE                        :              The copy of the proof of payment must also be attached to the submitted Bid document.

Enquiries:

All enquiries are to be addressed in writing to Mr. S. Singeni (Email: singeni@chda.org.za) and to Ms. Z. Xhashimba (Email: zizipho@chda.org.za).

In addition to the above, the following minimum requirements must be noted:

• The CHDA Supply Chain Management (SCM) Policy will be applied for the evaluation and for the adjudication of Bids.
• Bids must be submitted with a copy of a valid SARS Tax PIN document.
• This Bid and offered services rates will be valid for a period of 90 days.
• All forms in the Bid documents must be completed in full, as failure to do so will render the submission invalid and result in disqualification.
• Bidders to note that Bids documents which are late, incomplete, unsigned or submitted by fax or electronically, will not be accepted.
• A clearly written Methodology Proposal of the implementation and administration of the Travel bookings services must be submitted with the Bid. Bis that are submitted without the required written Methodology Proposals will not be accepted.
• A Functionality pre-qualification will be assessed on the responsive bids.
• Only bids which earn a minimum of 80 functionality points will qualify for the 80/20 Preferential Procurement Point System evaluation where 80 points will be allocated for price and 20 points will be allocated for specific goals according to the following table:

SPECIAL GOAL POINTS ALLOCATION TABLE

 Completed Bids documents must be delivered in a sealed envelope, marked with the Bid reference details and description, to the Bid Box in CHDA situated at number 15 Warner Street, Komani, 5320, not later than Monday, 26 June 2023, 11:00. Bidders must also complete the correct Bid Submission Register at the CHDA Reception Area for records management purposes.