RFQ/009/23-24

AWARDED

BIDDERS

Bid Title:	REQUEST FOR HIRING OF 2X HEAVY DUTY MACHINES FOR CHDA OFFICE
Bid Ref. Number:	RFQ REF:

LOWEST BID PRICE:	R 188 090.00
Bidders:		NRG OFFICE SOLUTIONS
Bid Price (Rands):		188 090.00
		(incl. VAT)
RESPONSIVENESS:		YES

Preferential Points Allocation:
Price Points allocation	80.00	80.00
Specific Goals allocation: Black Ownwership >=51%	10.00	0.00
Locality	5.00	0.00
Youth ownership	2.50	0.00
Disability	2.50	0.00
Total Preferential Points	100.00	80.00

BB-BEE LEVEL STATUS		LEVEL 1 BBBEE

REMARKS

NRG OFFICE SOL earned total of 80.00 preferential points and we are therefore recommending that they should be for awarded the order.

REQUEST FOR QUOTATION

Quotations are hereby requested for Provision of 2X heavy duty copier rental service for a period of 9 months: according to the specification:

Rental of 2 X heavy – duty photocopier machines (top and bottom floor copiers) to the CHDA for 9 months, with the following minimum functionality / capabilities:

30 pages per minute copy / printing speed
Copy, scan, printing, and faxing functions
50 page document feeder
Double side printing in A4 and A3 sizes
Fax function setup to existing Telkom line
Scanning to email and scan folder
1000 sheet booklet finisher
Document stapling function
Document punching function.
Two x 550-page paper banks
Sorting and collating function
Color and black/white printing, copying and scanning capability, with an estimated 6% print coverage

Machine maintenance at required intervals.
Reactive callouts on copier breakdown to office in Queenstown
Supply and delivery of colour / black and white toners as and when needed.
Downtime management, and replacement of faulty equipment with stand – in / loan equipment to minimize productivity disruptions.

The closing date and time for the submission of quotations is WEDNESDAY,13 SEPTEMBER 2023 @ 12H00

Proposals/quotations must be emailed to scm@chda.org.za

COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE.

Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report.
Service providers should also complete & submit the MBD 4 form to declare the interest of the Directors of the Company.
Submit a valid Tax Clearance Certificate /Pin
If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.
Callouts response time must be less than one hour
The service provider must submit confirmation that had insured the copiers for leasing purpose.

Evaluation criteria (Only applicable to quotations equal to/ above R2 000.00)

This is an 80/20 preference points system.
Price is allocated up to 80 points & 20 points will be allocated as follows:
Black ownership (Max. 10 points)
10 points for black owned company, confirmable by proof of CSD registration and certified ID copy(ies) of entity’s director(s)
Nil points for no black ownership
Locality (MAX. 5 points)
5 points will be allocated to service providers within CHD jurisdiction, confirmable by valid proof of address/lease agreements/rates account statement
Nil points outside CHD jurisdiction.
Youth ownership (Max. 2.5 points)
5 points, confirmable by proof of CSD registration and certified ID copy(ies) of entity’s director(s)
No points if above age of youth
Disability (Max. 2.5 points)
5 points for the people living with disabilities, confirmable by certification document from a medical practitioner.
Nil points for people with no disabilities.