RFQ/008/23-24

­AWARDED

BIDDERS

Bid Title:	PROVISION OF ALARM & CCTV CAMERA SYSTEM REMOTE MONITORING WITH ARMED BACK-UP FOR APERIOD OF 12 MONTHS : OPTION A
Bid Ref. Number:	RFQ REF: 010/23-24
LOWEST BID PRICE:	R 117 300.00
Bidders:		REDGUARD SECURITY	KHIBO TECHNOLOGIES	SOV SECURITY SERVICES
Bid Price (Rands):		117 300.00	0.00	0.00
		(incl.VAT)	(incl.VAT)	(incl.VAT)
RESPONSIVENESS:		YES	NO,NO  PSIRA REGISTRATION,LIABILITY INSURANCE AND TAX PIN	ONLY ONE CONTACTABLE REFERENCE INSTEAD OF THE REQUIRED THREE. NON RESPONSIVE.
Preferential Points Allocation:
Price Points allocation	80.00	80.00	0.00	0.00
Specific Goals allocation: Black Ownwership	10.00	0.00	0.00	0.00
Locality	5.00	0.00	0.00	0.00
Youth ownership	2.50	0.00	0.00	0.00
Disability	2.50	0.00	0.00	0.00
Total Preferential Points	100.00	80.00	0.00	0.00

 

REMARKS

RED GUARD SECURITY earned total of 80.00 preferential points and we are therefore recommending that they should be  for awarded the order.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                               

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                                                                                                         RFQ/010/23-24

                                                                                          REQUEST FOR QUOTATIONS

 

 QUOTATIONS ARE HEREBY REQUESTED FOR THE PROVISION OF ALARM & CCTV CAMERA SYSTEM REMOTE MONITORING WITH ARMED BACK UP SECURITY SERVICES FOR A PERIOD OF 12 MONTHS, according to the following terms of reference:

 

Suitable services providers must submit separate quotations for both Option A and for Option B.

Option A

• The existing CHDA Security CCTV Cameras system at number 15 Warner Street in Komani was upgraded with internet link for live remote / mobile view monitoring.
• The remote live view monitoring must be done 24/7 in a suitable control room and through smart phones monitoring application (App).
• The CCTV Cameras live monitoring system must also be linked to the Security Alarm System of the CHDA Offices.
• The preferred service provider’s control room shall be inspected before the contract may be awarded.
• Necessary maintenance services of the upgraded security system must be provided by the contracted service providers in line with the warrantee and the guaranteed provisions of the system software and hardware.
• The contracted service provider will be responsible for armed Security back up services and for routine visible patrolling around the CHDA Office premises.
• Armed Security response time must be between 5 to 10 minutes.
• When the response time has been delayed, the responsible service provider shall be accountable for all the CHDA losses and damages.
• Security incidents reports must be submitted to CHDA within a period of 12 hours and contractual performance reports with necessary security alerts recommendations must be submitted monthly.
• Crime incidents must be reported to SAPS by the services provider in consultation with CHDA within a period of 24 hours.
• The necessary Security systems upgrades must be concluded within a period of 7 days after the purchase order has been awarded.

 

Option B

• Option B will include the provision of the following services which will be additional to those that form part of Option A:
• Supply, installation and maintenance of a Solar alternative energy supply system that will be dedicated for the office Security alarm and CCTV cameras monitoring system.
• The Solar energy system installation must be concluded within a period of 7 days after the purchase order has been awarded.

 

Compulsory Clarification Meeting & Site Visit

 

• Date: 28/09/2023
• Time: 10:00 (no bidder will be allowed to attend meeting after 10:15)
• Venue: CHDA offices

___________________________________________________________________________

The closing date and time for the submission of quotations is Friday, 29^th of September 2023 @ 12h00

Quotations must be emailed to scm@chda.org.za, linda@chda.org.za and singeni@chda.org.za

COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE

• Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report.
• The Security Systems and Services Providers must be registered with PSIRA and submit the copy of their valid registration documents.
• Service Providers must submit copies of their valid Liability Insurance Policy Cover.
• Service providers must attend the compulsory Briefing and Site Inspection Session in which they must sign the attendance register before their proposals can be considered.
• Proposals and quotations will be accepted only from reputable service providers that have a minimum of three full years’ experience and a minimum of three contactable references of other clients to whom the similar services had been rendered to.
• Service providers should also complete & submit the MBD 4 form to declare the interest of the Directors of the Company.
• Submit a valid copy of a SARS Tax Pin document.
• If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.
• Directors ID copy(ies) must be submitted.
• Valid proof of address/lease agreements/rates account statement, etc. must be submitted.
• Certification document from a medical practitioner must be submitted as proof of disability if the bidder’s Director(s) want(s) to claim points of people living with disability.

EVALUATION CRITERIA (Only applicable to quotations/ tenders that are above the value of R2 000.00)

• The 80/20 preference points system Evaluation Criteria will be applied.
• 80 points will be allocated for Price and the following formula will be applied for calculating Price points for each tender:

 

 

 

 

Ps = 80 [1 – (Pt – Pmin)]

Pmin

 

 

Where

Ps           = Points scored   for price of tender under consideration

Pt           = Price of tender under consideration; and

Pmin     = Price of lowest acceptable tender.

• 20 points will be allocated for Specific Goals as follows:

Black ownership (Max. 10 points)

• 10 points will be allocated only to a 100% black owned company [Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)]

Locality (Max. 5 points)

• 5 points will be allocated only to service providers that are located within the Chris Hani District (CHD) jurisdiction [Verification document(s) = Valid proof of address, e.g. municipal services rates account statement, Official Proof of Address document from a Ward Councillor, property lease agreements, etc.]

 

Youth ownership (Max. 2.5 points)

• 5 points will be allocated only to service providers that have 100% youth ownership [Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)]

 

People living with Disability (Max. 2.5 points)

• 5 points will be allocated only to service providers that are 100% owned by people living with disabilities [Verification document(s) = Disability certification document(s) from a medical practitioner]

 

 

• The points scored for price must be added to the points scored for the specific goals and the total must be rounded off to the nearest two decimal places.

 

Enquiries should be directed to:

Mr K. Hlazo and Mr S. Singeni

Chris Hani Development Agency, 15 Warner Street, Komani.

Tel no. 045 807 4000

Emails: kwanele@chda.org.za & singeni@chda.org.za

 

 

 

 

Mr A. Hala, Chief Executive Officer Chris Hani Development Agency 15 Warner Street, Komani, 5320 National Anti-Corruption Hotline (0800 – 701 701) CHDM Anti-Corruption Hotline (0800 – 100 100)