RFQ/017/23-24

AWARDED

BIDDERS

RFQ/017/23-24

                                                    REQUEST FOR QUOTATION

Quotations are hereby requested for the PROVISION OF MICROSOFT OFFICE 365 RENEWAL FOR A PERIOD OF 1 YEAR (12 MONTHS).  according to the following specification / terms of references:

• MICROSOFT OFFICE 365 BUSINESS STANDARD ANNUAL RENEWAL
• 60 USERS LICENSES
• Proof of rendering similar service must be provided i.e. purchase order/appointment letter/SLA, etc.
• The required service to be provided within 7 days after appointment.

_________________________________________________________________________

The closing date and time for the submission of quotations is Tuesday, 05 December 2023 @12H00

Quotations must be emailed to scm@chda.org.za, kwanele@chda.org.za & singeni@chda.org.za

COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE:

• Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report.
• Service providers should also complete & submit the MBD 4 form to declare the interest of the Directors of the Company.
• Submit a valid copy of a SARS Tax Pin document.
• If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.
• Directors ID copy(ies) must be submitted.
• Valid proof of address/lease agreements/rates account statement, etc. must be submitted.
• Certification document from a medical practitioner must be submitted as proof of disability if the bidder’s Director(s) want(s) to claim points of people living with disability.

EVALUATION CRITERIA (Only applicable to quotations/ tenders that are above the value of R2 000.00)

• The 80/20 preference points system Evaluation Criteria will be applied.
• 80 points will be allocated for Price and the following formula will be applied for calculating Price points for each tender:

Ps = 80 [1 – (Pt – Pmin)]

Pmin

 Where

Ps           = Points scored   for price of tender under consideration

Pt            = Price of tender under consideration; and

Pmin      = Price of lowest acceptable tender.

• 20 points will be allocated for Specific Goals as follows:

Black ownership (Max. 10 points)

• 10 points will be allocated only to a 100% black owned company [Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)]

Locality (Max. 5 points)

• 5 points will be allocated only to service providers that are located within the Chris Hani District (CHD) jurisdiction [Verification document(s) = Valid proof of address, e.g. municipal services rates account statement, Official Proof of Address document from a Ward Councillor, property lease agreements, etc.]

Youth ownership (Max. 2.5 points)

• 5 points will be allocated only to service providers that have 100% youth ownership [Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)]

People living with Disability (Max. 2.5 points)

• 5 points will be allocated only to service providers that are 100% owned by people living with disabilities [Verification document(s) = Disability certification document(s) from a medical practitioner]

• The points scored for price must be added to the points scored for the specific goals and the total must be rounded off to the nearest two decimal places.

 Enquiries should be directed to:

Mr K. Hlazo & Ms. B. Makhohliso

Chris Hani Development Agency, 15 Warner Street, Komani.

Tel no. 045 807 4000

Emails: kwanele@chda.org.za or bethusile@chda.org.za