RFQ/001/24-25

­AWARDED

BIDDERS

RFQ/001/24-25

 RFQ001/24-25

REQUEST FOR QUOTATION RE- ADVERTISEMENT

Quotations are hereby requested for PROVISION OF COPIER RENTAL SERVICES FOR A PERIOD OF 6 MONTHS according to the specification below:

1. Rental of 2 X heavy – duty photocopier machines (top and bottom floor copiers) - CHDA Offices

• 30 pages per minute copy / printing speed
• Copy, scan, printing and faxing functions
• 50 page document feeder
• Double side printing in A4 and A3 sizes
• Fax function setup to existing Telkom line (for 1 machine,downstairs )
• Scanning to email and scan folder
• 1000 sheet booklet finisher
• Document stapling function (1 machine upstairs)
• Document punching function (1 Machine only,upstairs )
• Two x 550 page paper banks
• Sorting and collating function
• Colour and black/white printing, copying and scanning capability, with an estimated 6% print coverage

2. Technical Support Requirements:

• Machine maintenance at required intervals
• Reactive callouts on copier breakdown to office in Queenstown
• Supply and delivery of colour / black and white toners as and when needed.
• Downtime management, and replacement of faulty equipment with stand – in / loan equipment to minimize productivity disruptions.

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The closing date and time for the submission of quotations is Thursday, 27 June 2024 @12h00

Quotations must be emailed to scm@chda.org.za

COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE

• Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report.
• Service providers should also complete & submit the MBD 4 form to declare the interest of the Directors of the Company.
• Submit a valid copy of a SARS Tax Pin document.
• If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.
• Directors ID copy(ies) must be submitted.
• Valid proof of address/lease agreements/rates account statement, etc. must be submitted.
• Certification document from a medical practitioner must be submitted as proof of disability if the bidder’s Director(s) want(s) to claim points of people living with disability.
• A minimum of two contactable references of similar services rendered by the company must be provided.

EVALUATION CRITERIA (Only applicable to quotations/ tenders that are above the value of R2 000.00)

• The 80/20 preference points system Evaluation Criteria will be applied.
• 80 points will be allocated for Price and the following formula will be applied for calculating Price points for each tender:

 Ps = 80 [1 – (Pt – Pmin)]

                         Pmin

 Where

Ps           = Points scored   for price of tender under consideration

Pt           = Price of tender under consideration; and

Pmin     = Price of lowest acceptable tender.

• 20 points will be allocated for Specific Goals as follows:

Black ownership (Max. 10 points)

• 10 points will be allocated only to a 100% black owned company [Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)

Locality (Max. 5 points)

• 5 points will be allocated only to service providers that are located within the Chris Hani District (CHD) jurisdiction [Verification document(s) = Valid proof of address, e.g. municipal services rates account statement, Official Proof of Address document from a Ward Councillor, property lease agreements, etc.

Youth ownership (Max. 2.5 points)

• 5 points will be allocated only to service providers that have 100% youth ownership [Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)

People living with Disability (Max. 2.5 points)

• 5 points will be allocated only to service providers that are 100% owned by people living with disabilities [Verification document(s) = Disability certification document(s) from a medical practitioner

• The points scored for price must be added to the points scored for the specific goals and the total must be rounded off to the nearest two decimal places.

 Enquiries should be directed to:

Ms. B. Makhohliso and Mr. K. Hlazo

Chris Hani Development Agency, 15 Warner Street, Komani.

Emails: Bethusile@chda.org.za and kwanele@chda.org.za