EOI/03/24-25

EXPRESSION OF INTEREST NOTICE

CHDA, registered as the Chris Hani Development Agency, is a state – owned company (SOC) and is wholly owned by the Chris Hani District Municipality. The agency is in the process of establishing a Panel of mechanization services for 2024/25 for performing a variety of agricultural related operations. The Agency is therefore calling for the expression of interest from only suitably accredited and experienced mechanization servicer provider who can be appointed to the Panel mechanization services for a period of 12 months according to the following details:

EXPRESSION OF INTEREST

FOR

THE PANEL OF MECHANIZATION SERVICES FOR 2024/25

EOI REF: EOI/03/24-25

The mechanization services are required for the following categories of operation types.

Ripping
Ploughing
Discing
Spraying
Planting
Harvesting

The selection processes will only be based on the Functionality Criteria.

Service specific quotations will only be invited from the mechanization service provider that have been selected into the Panel. The Evaluation will then be based on the 90/10 or 80/20 preferential points system, where 90 or 80 points will be allocated for price and 10 or 20 points for will be allocated to Specific Goals.

The detailed terms of reference and Functionality Criteria are outlined in the Expression of Interest document.

No Briefing Session will be held.

Issuance of EOI Documents: Documents will only be available as from Monday, 09th of September 2024 between 08:00am – 16:00pm from CHDA offices, Receptionists – Ms. Nombulelo Nyokana (Email: nombulelo@chda.org.za) at a non- refundable cost of R 300.00 per document upon submission of a proof of deposit to the following bank account.

BANK : FNB

ACCOUNT HOLDER : Chris Hani Development Agency

ACCOUNT TYPE : Public Sector Account

ACCOUNT NUMBER : 62363654156

BRANCH : Queenstown

BRANCH CODE : 210920

REFERENCE : EOI/03/24-25 & Name of Bidder

PLEASE NOTE : The copy of the proof of EOI document payment must also be attached to the submitted document.

Enquiries:

All enquiries are to be addressed ONLY in writing through the following Email address:

In addition to the above, the following minimum requirements must be noted:

Expression of Interest (EOI) documentsmust be submitted with a proof document indicating that the Bidder’s tax matters are in good standing, e.g. copy of a valid SARS Tax Compliance Status PIN document.
All forms in the EOI documents must be completed in full, as failure to do so may render the submission invalid orresult in disqualification.
All submitted documentsare to hold good and remain valid for a period of 90 days.
All applicants to note that a Functionality assessment process will be undertakenfor selection purposes. Applicants must meet a minimum score of 70 points/ 70 % or more in functionality assessment to qualify for Selection.
Failure to meet the minimum score of 70 points / 70 % or more in functionality assessment will result in the EOI being considered non-responsive and therefore not considered for selection into the Panel of mechanization services 2024/25.
The Functionality Criteriawill assess:
- Proof of ownership of equipment by the service provider.
The Specific Goals points will be used when it is necessary for breaking any tie of Functionality Criteria Points during the Panel members Selection process (The bidder that has validly earned the highest Specific Goals points will be given the preferential advantage; however, when the Specific Goals points are also equal, the tie will be resolved by the drawing of lots).

SPECIAL GOAL POINTS ALLOCATION TABLE

SPECIFIC GOAL	POINTS ALLOCATION FOR 80/20 PREFERENCE POINT SYSTEM	POINTS ALLOCATION FOR 90/10 PREFERENCE POINT SYSTEM	VERIFICATION DOCUMENT
1. Black ownership	10.0	2.5	Copies of CSD registration and certified ID copy(ies) of entity’s Director(s)
2. Youth ownership	2.5	2.5	Copies of CSD registration and certified ID copy(ies) of entity’s Director(s)
4. People living with disability	2.5	2.5	Certification document from a Medical Practitioner
5. Business located within the Chris Hani District Municipality’s jurisdiction	5.0	2.5	Valid proof of address or municipal rates account statement or lease agreement, etc
Total of Specific Goals points per preference point system	Maximum of 20 points	Maximum of 10 points	In quest for value for money and fair competition, the 80 or 90 points for each preference point system will be allocated for price and calculated according to the PPR’s, 2022 formula.

Applications should be submitted with a letter/certificate of good standing or latest statement of account for rates/ taxes and services issued by the relevant municipality or with the property lease agreement if the bidder is not directly liable for payment of municipal rates and charges or with the proof of address letter from the Ward Councilor.
Applicants to note that EOI documents which are submitted late, incomplete, unsigned or submitted by fax or electronically, will not be accepted.
Completed EOI documents must be delivered in a sealed envelope, marked with the EOI reference detailsand description, into the Tender Box in Chris Hani Development Agency situated at 15 Warner Street, Komani, 5320, not later than Monday, 23^rd September 2024, 11:00 am.