BID/01/24-25

PROVISION OF COMPANY SECRETARIAT SERVICES FOR A PERIOD OF 36 MONTHS

 BID REF: BID/01/24-25

CHDA, registered as the Chris Hani Development Agency SOC LTD is wholly owned by the Chris Hani District Municipality.  CHDA requires services of suitable service providers in order to pursue the implementation of its regional economic development mandate.

 CHDA seeks to appoint one suitably accredited and experienced service provider for the

PROVISION OF COMPANY SECRETARIAT SERVICES FOR A PERIOD OF 36 MONTHS

 The detailed terms of reference and selection criteria are indicated in the bid document and on the CHDA website.

 Bid documents will be available as from Friday, 20^th of September 2024 and can be collected between 08:00am – 16:00pm from CHDA offices, Receptionist – Ms. N. Nyokana (Email: nombulelo@chda.org.za), at number 15 Warner Street in Komani at a non- refundable cost of R 300.00 per document upon submission of a proof of deposit to the following bank account:

BANK : FNB

ACCOUNT HOLDER : Chris Hani Development Agency SOC LTD

ACCOUNT TYPE : Public Sector Account

ACCOUNT NUMBER : 62363654156

BRANCH : Queenstown

BRANCH CODE : 210920

REFERENCE : Bid Ref. and Bidder’s Name

PLEASE NOTE          : The copy of the proof of payment must also be attached to the submitted Bid document.

Enquiries:

All enquiries are to be addressed in writing to Mr. S. Singeni (Email: singeni@chda.org.za) and to Mr. B. Ngozi (Email: bongolethu@chda.org.za)

__________________________________________________________________________

CONDITIONS AND COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE

• Submit a copy of the National Treasury Central Supplier Database (CSD) registration report.
• Service providers must complete & submit all MBD forms of this Bid document.
• Submit the valid copy of the SARS Tax PIN Document.
• If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.
• Directors’ certified ID copy(ies) must be submitted.
• Valid proof of address/lease agreements/municipal rates account statement or the Proof of address letter from the Ward Councillor must be submitted.
• Certification document from a medical practitioner must be submitted as proof of disability if the bidder’s Director(s) want(s) to claim points of people living with disability.
• CHDA retains the right to cancel the procurement, if deemed appropriate for whatever reason, without interacting in any discussion with Bidders.
• Electronic, faxed, emailed and incomplete Bid documents will not be accepted
• Functionality Criteria points will be allocated as follows:
  • Experience = 30 points
  • Expertise = 60 points
  • Methodology = 10 points
• Bidders who earn 80 or more Functionality Criteria points will qualify for the preferences procurement points system evaluation.
• The 80/20 preference points system Evaluation Criteria will be applied, where:

 80 points will be allocated for Price and the following formula will be applied for calculating Price points for each tender:

Ps = 80 [1 – (Pt – Pmin)]

Pmin

 Where

Ps = Points scored   for price of tender under consideration

Pt = Price of tender under consideration; and

Pmin    = Price of lowest acceptable tender.

 20 points will be allocated for Specific Goals as follows:

Black ownership (Max. 10 points)

• 10 points will be allocated only to a 100% black owned company[Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)]

 Locality (Max. 5 points)

• 5 points will be allocated only to service providers that are located within the Chris Hani District (CHD) jurisdiction [Verification document(s) = Valid proof of address, e.g. municipal services rates account statement, Official Proof of Address document from a Ward Councillor, property lease agreements, etc.

Youth ownership (Max. 2.5 points)

• 5 points will be allocated only to service providers that have 100% youth ownership [Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)]

 People living with Disability (Max. 2.5 points)

• 5 points will be allocated only to service providers that are 100% owned by people living with disabilities [Verification document(s) = Disabilitycertification document(s) from a medical practitioner

• The points scored for price must be added to the points scored for the specific goals and the total must be rounded off to the nearest two decimal places.

Completed Bids documents must be delivered in a sealed envelope, marked with the Bid description and reference details, to the Bid Box in CHDA situated at number 15 Warner Street, Komani, 5320, not later than 11:00 on Friday, 25^TH of October 2024. Bidders must also complete the correct Bid Submission Register at the CHDA Reception Area for records management purposes.

Mr A.A. Hala, Chief Executive Officer

Chris Hani Development Agency

15 Warner Street, Komani, 5320

National Anti-Corruption Hotline (0800 – 701 701)

CHDM Anti-Corruption Hotline (0800 – 100 100)