EOI/04/24-25

BID NOTICE

PANEL OF TRAVELLING SERVICES PROVIDERS

BID REF: EOI/04/24-25

CHDA, registered as the Chris Hani Development Agency SOC LTD is wholly owned by the Chris Hani District Municipality. CHDA requires services of suitable service providers in order to pursue the implementation of its regional economic development mandate.

CHDA seeks to appoint a maximum of three (3) suitably accredited and experienced service providers to provide travel management and related services for a period of twelve months. The service providers will also provide after – hours travel and related services support, as and when required. Services will include both domestic and international travel management services such as air travel arrangements, accommodation, car hire, support for arrangement of visas, arrangements of foreign currency, etc. Standardized services rates will be negotiated with the selected Panel members.

The detailed terms of reference and selection criteria are indicated in the bid document. No Briefing Session will be held.

Bid documents will be available as from Friday, 20^th of September 2024 and can be collected between 08:00am – 16:00pm from CHDA offices, Receptionist – Ms. N. Nyokana (Email: nombulelo@chda.org.za), at number 15 Warner Street in Komani at a non- refundable cost of R 300.00 per document upon submission of a proof of deposit to the following bank account:

BANK : FNB

ACCOUNT HOLDER : Chris Hani Development Agency SOC LTD

ACCOUNT TYPE : Public Sector Account

ACCOUNT NUMBER : 62363654156

BRANCH : Queenstown

BRANCH CODE : 210920

REFERENCE : Bid Ref. and Bidder’s Name

PLEASE NOTE : The copy of the proof of payment must also be attached to the submitted Bid document.

Enquiries:

All enquiries are to be addressed in writing to Mr. S. Singeni (Email: singeni@chda.org.za) and to Ms. Z. Xhashimba (Email: zizipho@chda.org.za).

In addition to the above, the following minimum requirements must be noted:

The CHDA Supply Chain Management (SCM) Policy will be applied for the evaluation and for the adjudication of Bids.
Bids must be submitted with a copy of a valid SARS Tax PIN document.
This Bid and offered services rates will be valid for a period of 90 days.
All forms in the Bid documents must be completed in full, as failure to do so will render the submission invalid and result in disqualification.
Bidders to note that Bids documents which are late, incomplete, unsigned or submitted by fax or electronically, will not be accepted.
A Functionality Criteria will be applied for the evaluation of responsive bidders for selection purposes.

Theminimum qualifying score for the following functionality criteria will be 70 points, and bids that fail to achieve the minimum qualifying score will be disqualified:
Company Sustainability & Experience (60 points)
Company Expertise (30 points)
Professional Affiliation (10 points)

Total points (100 points)

Only bids which earn a minimum of 70 functionality pointsmay be selected for appointment to the Panel of Traveling Services.
The following Specific goals points will be used when it is necessary for breaking any tie of Functionality Points during the Panel members Selection process (The bidder that has validly claimed the highest Specific goals points will be given the preferential advantage; however, when the Specific goals points are also equal, the tie will be resolved by the drawing of lots):

SPECIAL GOAL POINTS ALLOCATION TABLE

SPECIFIC GOAL	POINTS ALLOCATION FOR 80/20 PREFERENCE POINT SYSTEM	POINTS ALLOCATION FOR 90/10 PREFERENCE POINT SYSTEM	VERIFICATION DOCUMENT
1. Black ownership	10.0	2.5	Copies of CSD registration and certified ID copy(ies) of entity’s Director(s)
2. Youth ownership	2.5	2.5	Copies of CSD registration and certified ID copy(ies) of entity’s Director(s)
3. People living with disability	2.5	2.5	Certification document from a Medical Practitioner
4. Business located within the Chris Hani District Municipality’s jurisdiction	5.0	2.5	Valid proof of address or municipal rates account statement or lease agreement, etc
Total of Specific Goals points per preference point system	Maximum of 20 points	Maximum of 10 points	In quest for value for money and fair competition, the 80 or 90 points for each preference point system will be allocated for price and calculated according to the PPR’s, 2022 formula.

Completed Bids documents must be delivered in a sealed envelope, marked with the Bid reference details and description, to the Bid Box in CHDA situated at number 15 Warner Street, Komani, 5320, not later than Friday, 4^th of October 2024, 11:00. Bids will be opened in public immediately after the bidding closing time. Bidders must also complete the correct Bid Submission Register at the CHDA Reception Area for records management purposes.

Mr A.A. Hala, Chief Executive Officer

Chris Hani Development Agency

15 Warner Street, Komani, 5320

National Anti-Corruption Hotline (0800 – 701 701)

CHDM Anti-Corruption Hotline (0800 – 100 100)