RFQ/021/24-25

AWARDED

BIDDERS

Bid Title:	REQUEST FOR THE PROVISION OF EMPLOYEE VETTING AND COMPETENCY ASSESSMENT SERVICES-ONCE OF 2X CANDIDATES
Bid Ref. Number:	RFQ REF: 021/24-25

LOWEST BID PRICE:	R 44 746.13
Bidders:		THE ASSESSMENT TOOLBOX
Bid Price (Rands):		44 746.13
		(incl. VAT)
RESPONSIVENESS:		YES

Preferential Points Allocation:
Price Points allocation	80.00	80.00
Specific Goals allocation: Black Ownership	10.00	0.00
Locality	5.00	0.00
Disability	2.50	0.00
Youth ownership	2.50	0.00
Total Preferential Points	100.00	80.00

REMARKS

The total preferential points are 80.00 and are earned by THE ASSESSMENT TOOLBOX which is therefore recommended for being awarded the order.

RFQ/021/24-25

REQUEST FOR QUOTATION

Quotations are hereby requested for the PROVISION OF EMPLOYEE VETTING AND COMPETENCY ASSESSMENT SERVICES – ONCE OFF (2 X CANDIDATES) – MANAGER: MECHANISATION/CROPPING according to the following specification / terms of references:

Employee vetting and background checks:

Confirmation of driver’s license, qualifications, security and fraud listing, criminal and background record checks / clearance

Competency assessments: accredited assessment in line with provided job specifications:

Cognitive ability and reasoning ability measurement

General reasoning testing

Personality and behavioural testing

Project exercise and role-playing testing in line with job specification and competency testing

Reporting and feedback

[This is inclusive of both COGTA – accredited assessment batteries for similar position in local government, as well as custom-designed assessment]

Functionality Criteria 80/20, with mandatory pre-qualification / functionality (minimum 70%)

Company experience

MIE vetting assignments 30 points

COGTA-accredited competency assessments 30 points

Specially designed competency assessments 20 points

Experienced psychometrists 20 points

Total 100 points

Phase1: Pre-qualification required due to complexity and nature of service to be provided

Company experience

(min of 5 companies for whom MIE vetting assignments have been conducted in past 24 months with contactable references) _ 30 points

(min of 5 companies for whom COGTA-accredited competency assessments have been conducted in past 24 months with contactable references) _30 points

(min of 5 companies for whom specially designed competency assessments have been conducted in past 24 months with contactable references) _20 points

Resource expertise

(min of 2 qualified and experienced psychometrists with professional accreditation to be provided, with CV and proof of qualifications) _ 20 points, at 10 points each

Phase2: 80/20 evaluation in line with the CHDA SCM Policy and Preferential Procurement Regulations, 2022.

NB: only bidders responded on the attached response sheet will be considered further on evaluation stage

__________________________________________________________________________________

The closing date and time for the submission of quotations is Wednesday, 13 November 2024 @12h00

Quotations must be emailed to scm@chda.org.za

COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE

Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report.
Service providers must complete & submit the MBD 4 to declare the interest of the Directors of the Company.
Submit a valid copy of a SARS Tax Pin document.
If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.
Service provider must provide 2 proof documents of rendering similar services for reference purposes (e.g. copies of Purchase Orders, appointment letters or signed contracts of completed services).

EVALUATION CRITERIA (Only applicable to quotations/ tenders that are above the value of R2 000.00)

The 80/20 preference points system Evaluation Criteria will be applied.
80 points will be allocated for Price and the following formula will be applied for calculating Price points for each tender:

Ps = 80 [1 – (Pt – Pmin)]

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration; and

Pmin = Price of lowest acceptable tender.

20 points will be allocated for Specific Goals as follows:

Black ownership (Max. 10 points)

10 points will be allocated only to a 100% black owned company[Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s) not older than 3 months]

Locality (Max. 5 points)

5 points will be allocated only to service providers that are located within the Chris Hani District (CHD) jurisdiction [Verification document(s) = Valid proof of address, e.g. municipal services rates account statement, Official Proof of Address document from a Ward Councillor or property lease agreements]

Youth ownership (Max. 2.5 points)

5 points will be allocated only to service providers that have 100% youth ownership [Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)]

People living with Disability (Max. 2.5 points)

5 points will be allocated only to service providers that are 100% owned by people living with disabilities [Verification document(s) = Disabilitycertification document(s) from a medical practitioner]

The points scored for price must be added to the points scored for the specific goals and the total must be rounded off to the nearest two decimal places.

Enquiries should be directed to:

Mr K. Hlazo & Mr B. Ngozi

Chris Hani Development Agency, 15 Warner Street, Komani.

Tel no. 045 807 4000

Emails: kwanele@chda.org.za or bongolethu@chda.org.za

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