RFQ/022/24-25

AWARDED

BIDDERS

Bid Title:	REQUEST FOR SOFT WARE RENEWAL FOR SA PERIOD OF 12 MONTHS
Bid Ref. Number:	RFQ REF: RFQ/022/24-25

LOWEST BID PRICE:	R 156 975.00
Bidders:		OLIKIM BUSINESS SOLUTION	BEREKANG XCEL	NDIZA INFORMATION	RESILIENT SERVERS	KHANYA AFRICA
Bid Price (Rands):		156 975.00	162 937.70	0.00	195 184.44	0.00
		(incl. VAT)	(incl. VAT)	(incl. VAT)	(incl. VAT)	(incl. VAT)
RESPONSIVENESS:		YES	YES	NO,NON RESPONSIVE IN SERVICE OF THE STATE DECLARATION	YES	NO, PROOF OF EXPERIENCE NOT ATTACHED

Preferential Points Allocation:
Price Points allocation	80.00	80.00	76.96	0.00	60.53	0.00
Specific Goals allocation: Black Ownership	10.00	10.00	10.00	0.00	0.00	0.00
Locality	5.00	0.00	0.00	0.00	0.00	0.00
Disability	2.50	0.00	0.00	0.00	0.00	0.00
Youth ownership	2.50	2.50	2.50	0.00	0.00	0.00
Total Preferential Points	100.00	92.50	89.46	0.00	60.53	0.00

REMARKS
The total preferential points are 92.50 and are earned by OLIKIM BUSINESS SOLUTION which is therefore recommended for being awarded the order.

RFQ/022/24-25

REQUEST FOR QUOTATION

Quotations are hereby requested for the SOFTWARE RENEWAL FOR A PERIOD OF 12 MONTHS (1YEAR) , according to the following specification / terms of references:

MICROSOFT OFFICE 365 BUSINESS STANDARD ANNUAL RENEWAL

60 USERS LICENSES

________________________________________________________________________________

The closing date and time for the submission of quotations is Wednesday, 27 November 2024 @12h00

Quotations must be emailed to scm@chda.org.za

COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE

Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report.
Service providers must complete & submit the MBD 4 to declare the interest of the Directors of the Company.
Submit a valid copy of a SARS Tax Pin document.
If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.
Service provider must provide 2 proof documents of rendering similar services for reference purposes (e.g. copies of Purchase Orders, appointment letters or signed contracts of completed services).

EVALUATION CRITERIA (Only applicable to quotations/ tenders that are above the value of R2 000.00)

The 80/20 preference points system Evaluation Criteria will be applied.
80 points will be allocated for Price and the following formula will be applied for calculating Price points for each tender:

Ps = 80 [1 – (Pt – Pmin)]

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration; and

Pmin = Price of lowest acceptable tender.

20 points will be allocated for Specific Goals as follows:

Black ownership (Max. 10 points)

10 points will be allocated only to a 100% black owned company[Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s) not older than 3 months]

Locality (Max. 5 points)

5 points will be allocated only to service providers that are located within the Chris Hani District (CHD) jurisdiction [Verification document(s) = Valid proof of address, e.g. municipal services rates account statement, Official Proof of Address document from a Ward Councillor or property lease agreements]

Youth ownership (Max. 2.5 points)

5 points will be allocated only to service providers that have 100% youth ownership [Verification document(s) = Copy of CSD registration and certified ID copy(ies) of entity’s director(s)]

People living with Disability (Max. 2.5 points)

5 points will be allocated only to service providers that are 100% owned by people living with disabilities [Verification document(s) = Disabilitycertification document(s) from a medical practitioner

The points scored for price must be added to the points scored for the specific goals and the total must be rounded off to the nearest two decimal places.

Enquiries should be directed to:

Mr K. Hlazo & Ms. B. Makhohliso

Chris Hani Development Agency, 15 Warner Street, Komani.

Tel no. 045 807 4000

Emails: kwanele@chda.org.za or bethusile@chda.org.za