EOI/005/24-25

EXPRESSION OF INTEREST NOTICE

                             FOR

 THE PANEL OF MANUFACTURERS AND DISTRIBUTORS OF AGRICULTURAL INPUTS

 EOI REF: EOI/005/24-25

 Manufacturers and Distributors are required for supplying the following input’s types for a renewable period of twelve (12) months:

• Inorganic & Organic Granular, Liquid and Speciality Fertilisers;
• Agronomic Crops Seeds; and
• Agro Chemicals

 Only a maximum of 5 or less Manufacturers and Distributors of Agricultural Inputs may be selected for each of the above categories of agricultural inputs types.

 The selection processes will only be based on the Functionality Criteria.

 Service specific quotations will only be invited from the Manufacturers and Distributors of agricultural inputs that have been selected into the Panel. The Evaluation will then be based on the 80/20 preferential points system, where 80 points will be allocated for price and 20 points for will be allocated to Specific Goals.

 The detailed terms of reference and Functionality Criteria are outlined in the Expression of Interest document.

 Compulsory virtual Briefing Session should be attended via MS Teams through the link below:

 Date: 06 February 2025

Time: 11h00

TEAMSLINK:https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmM4MTliODctZGE5NS00ZDc4LWJiMDYtMjE2MTFlMDc0MGYz%40thread.v2/0?context=%7b%22Tid%22%3a%2260747e95-b2e5-47b4-b331-ad15b85a4b72%22%2c%22Oid%22%3a%22d3cbbd69-d1a9-4ee2-b32f-0b43c44a8926%22%7d 

Meeting ID: 389 588 151 551

Passcode: ni6nV2st

 Issuance of EOI Documents:  Documents will only be available as from Friday, 31^st of February 2025 between 08:00am – 16:00pm from CHDA offices, Receptionists – Ms. Nombulelo Nyokana (Email: nombulelo@chda.org.za) at a non- refundable cost of R 300.00 per document upon submission of a proof of deposit to the following bank account: 

BANK : FNB

ACCOUNT HOLDER : Chris Hani Development Agency

ACCOUNT TYPE : Public Sector Account

ACCOUNT NUMBER : 62363654156

BRANCH : Queenstown

BRANCH CODE : 210920

REFERENCE : EOI/005/24-25 & Name of Bidder

PLEASE NOTE          : The copy of the proof of EOI document payment must also be attached to the submitted document.

Enquiries:

All enquiries are to be addressed ONLY in writing to Mr. S. Jobela and Mr. S. Singeni through the following Email addresses; siyabonga@chda.za and singeni@chda.org.za 

In addition to the above, the following minimum requirements must be noted:

• The Manufacturers and Distributors must be registered or have an agreement with registered manufacturing or distributing inputs supplier company with the Department of Agriculture Land Reform and Rural Development / Professional / regulatory organization, e.g. Agricultural Inputs Control, Crop Life South Africa (AVCASA), etc.If the service provider is not registered with any of the organisation, the expression of interest will not be accepted.  
• Submit a copy of the National Treasury Central Supplier Database (CSD) registration report.
• Service providers must complete & submit all MBD forms of this Bid document.
• Submit the valid copy of the SARS Tax PIN Document for verification of Tax compliance status.
• If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.
• Directors’ certified ID copy(ies) must be submitted.
• Valid proof of address such as the copy of the Business premises’ lease agreement / copy of the municipal rates account statement or the letter from the Ward Councillor must be submitted.
• Certification document from a medical practitioner must be submitted as proof of disability if the bidder’s Director(s) want(s) to claim points of people living with disability.
• CHDA retains the right to cancel the procurement, if deemed appropriate for whatever reason, without interacting in any discussion with Bidders.
• Electronic, faxed, emailed and incomplete Bid documents will not be accepted
• All forms in the EOI documents must be completed in full, as failure to do so may render the submission invalid or result in disqualification.
• All submitted documents are to hold good and remain valid for a period of 90 days.
• All applicants to note that a Functionality assessment process will be undertaken for selection purposes.  Applicants must meet a minimum score of 70 points/ 70 % or more in functionality assessment to qualify for Selection.  
• Failure to meet the minimum score of 70 points / 70 % or more in functionality assessment will result in the EOI being considered non-responsive and therefore not considered for selection into the Panel of Manufacturers and Distributors of Agricultural Inputs.
• The Functionality Criteria will assess:
  • Registration or agreement with entity that is registered with Department of agriculture land reform and rural development / professional / regulatory organization;
  • Experience;
  • Expertise;
  • Financial Capacity; and
  • Mentorship capacity.
• The Specific Goals points will be used when it is necessary for breaking any tie of Functionality Criteria Points during the Panel members Selection process (The bidder that has validly earned the highest Specific Goals points will be given the preferential advantage; however when the Specific Goals points are also equal, the tie will be resolved by the drawing of lots).

 SPECIFIC GOAL POINTS ALLOCATION TABLE

SPECIFIC GOAL	POINTS ALLOCATION FOR 80/20 PREFERENCE POINT SYSTEM	POINTS ALLOCATION FOR 90/10 PREFERENCE POINT SYSTEM	VERIFICATION DOCUMENT
1. Black ownership	10.0	2.5	Copies of CSD registration and certified ID copy(ies) of entity’s Director(s)
2. Youth ownership	2.5	2.5	Copies of CSD registration and certified ID copy(ies) of entity’s Director(s)
3.  People living with disability	2.5	2.5	Certification document from a Medical Practitioner
4.  Business located within the Chris Hani District Municipality’s jurisdiction	5.0	2.5	Valid proof of address or municipal rates account statement or lease agreement, etc
Total of Specific Goals points per preference point system	Maximum of 20 points	Maximum of 10 points	In quest for value for money and fair competition, the 80 or 90 points for each preference point system will be allocated for price and calculated according to the PPR’s, 2022 formula.

 

• Applications should be submitted with a letter/certificate of good standing or latest statement of account for rates/ taxes and services issued by the relevant municipality or with the property lease agreement if the bidder is not directly liable for payment of municipal rates and charges or with the proof of address letter from the Ward Councilor.  
• Applicants to note that EOI documents which are submitted late, incomplete, unsigned or submitted by fax or electronically, will not be accepted.

 Completed EOI documents must be delivered in a sealed envelope, marked with the EOI reference details and description, into the Tender Box in Chris Hani Development Agency situated at 15 Warner Street, Komani, 5320, not later than Friday,14^th February 2025, 11:00 am.

 PLEASE NOTE:

• The EOI documents will be opened in public immediately after 11:00 am on Friday,14^thFebruary 2025.